Staff flag leave inconsistently
Some use a form, some send a text, some just don't. You find out when someone doesn't turn up.
Now in early access
Out of office notifications, leave and working from home.There is a better way to manage it all.
Team Calendar is for small businesses running Xero Payroll. Staff request leave and flag working from home in one place, approved leave writes back to Xero, and one accurate view publishes to everyone’s Outlook, Google and Apple calendar. No chasing, no re-keying, no guessing who is in.
Enter leaveSubmitted once in Team Calendar.
Xero syncs backApproved leave keeps payroll records current.
Outlook CalendarAvailability publishes to the calendars people check.
Why teams switch
The admin is small until it costs you a shift.
A text here, a leave form there, a calendar invite someone forgot to send. On a small team it holds together until it doesn’t: two people book the same week, someone is away and nobody covered, or a leave day never made it into Xero and payroll is wrong. The bigger the team gets, the more Monday morning is spent reconstructing who is actually in.
The calendar and Xero disagree
Approved leave gets entered twice, or not at all. The two drift, and payroll pays for it.
No single view of who is in
Availability lives in your head, a spreadsheet and three chat threads. Nobody can answer who is off next week quickly.
From a leave request to everyone’s calendar, in under a minute.
Staff submit once. Approved leave writes back to Xero Payroll and publishes to the calendars your team already opens, within 60 seconds. No re-keying, no separate planner to maintain.
One place to request leave and flag WFH
Staff add dates, leave type and notes in one place, whether it is annual leave or just working from home on Thursday. No more texts, forms and missed invites to chase.
Approved leave writes back to Xero, correctly
Each approval writes to Xero Payroll as a leave application in the right type, synchronously. If a write fails, you see it straight away; it never fails silently and it never corrupts your payroll data.
Everyone sees who is in, automatically
Approved leave and manual entries publish to one secure feed. Your team subscribes once in the calendar they already use, and never updates it by hand again.
See who is in, who is out and where they are.
Sage entries arrive from Xero Payroll the moment they are approved. Purple entries are manual: working from home, client site, training. Select any entry for details.
Team
...
...
...
...
...
...
...
SM
DC
PN
JO
MT
RP
Xero is the source. Calendars are where the team checks.
The full integration flow now lives in one place: what Team Calendar reads from Xero, what it writes back, and how secure ICS feeds reach the calendar apps your team already uses.
- Connect Xero Payroll Australia. New Zealand and United Kingdom support is planned.
- Publish secure feeds for Outlook, Google Calendar, and Apple Calendar.
- Keep approved leave and manual availability in one calendar view.
Four steps. One calm workflow.
Request leave
Employees add dates, leave type and notes in one place.
Review with context
Managers approve requests with team availability in view.
Update the source of truth
Approved requests write back to Xero Payroll.
Publish to calendars
Shared calendars show who is available and when, updated within 60 seconds of approval.
For Xero Payroll teams
Bring approved leave straight onto your team's calendars.
No more re-keying. No more separate leave planner to check. One accurate view, kept current from the source of truth.